Our Approach
Motion Framework is committed to providing a safe, inclusive and well-managed environment for young people, employees, volunteers, tutors, contributors, visitors and partner organisations.
This page explains how we identify and control risks connected with our magazine activities, radio broadcasting classes, recording sessions, workshops, events, filming and other multimedia projects.
UK employers must make a suitable and sufficient assessment of risks to employees and other people who may be affected by their activities. This involves identifying hazards, considering the likelihood and seriousness of harm, and eliminating or controlling the risk.
Detailed assessments will be completed for specific venues, events and activities. This public page provides an overview and does not replace a site inspection, fire-risk assessment or activity-specific assessment.
Assessment Details
Organisation: Motion Framework
Activity: Youth magazine, radio broadcasting and multimedia projects
Location: Derby College
Assessment completed by: James Oswald Batchelor
Position: Creative Director
Assessment date: 26/07/26
Next review date: 26/07/2027
People at risk: Young people, staff, volunteers, tutors, visitors, contractors and members of the public
Risk-Rating Method
Each hazard is assessed according to:
- Likelihood: How likely it is that harm could occur
- Severity: How serious the possible harm could be
- Overall risk: Low, medium, high or very high
- Residual risk: The level of risk remaining after controls are applied
Activities assessed as high or very high risk will not proceed until suitable controls reduce the risk to an acceptable level.
Principal Risk Assessment
| Hazard or activity | Who could be harmed and how | Control measures | Residual risk |
|---|---|---|---|
| Slips, trips and falls | Participants, staff and visitors could trip over bags, cables, equipment or uneven surfaces. | Walkways and exits will remain clear. Cables will be routed safely, covered or secured. Spillages and damaged flooring will be reported and addressed promptly. Bags and equipment will be stored in designated areas. | Low |
| Electrical and recording equipment | Users could experience electric shock, burns or injury from damaged or incorrectly used equipment. | Equipment will be visually checked before use. Damaged equipment will be removed from service. Liquids will be kept away from electrical items. Participants will receive instructions and will not dismantle or repair equipment. | Low |
| Headphones and sound levels | Prolonged or excessive sound exposure could cause discomfort, headaches or hearing damage. | Sound levels will be kept reasonable. Participants will be instructed to avoid maximum volume and take regular listening breaks. Sessions involving sound will be appropriately supervised. | Low |
| Computer and screen use | Extended screen use or unsuitable workstations could cause eye strain, discomfort, fatigue or poor posture. | Workstations will be arranged appropriately. Participants will be encouraged to adjust seating, change position and take regular breaks. Tasks will be varied where possible. | Low |
| Manual handling | Staff or participants could sustain strains or injuries while moving speakers, tables, cases or other equipment. | Heavy or awkward items will be moved by suitable adults or more than one person. Participants will not be expected to lift beyond their ability. Trolleys or handling aids will be used where available. | Low |
| Fire and evacuation | Everyone at the venue could be exposed to smoke, burns or difficulty evacuating. | Venue fire procedures will be checked before activities begin. Exits and escape routes will remain clear. Participants will be informed of evacuation arrangements and assembly points. Electrical equipment will be switched off safely when not required. | Low |
| First-aid incident or illness | A participant, worker or visitor could become injured or unwell during an activity. | A suitable first-aid kit and an appointed person or trained first-aider will be available where identified by the first-aid needs assessment. Emergency contact details and access arrangements for emergency services will be confirmed. | Low |
| Young or inexperienced participants | Young people may not recognise hazards, understand instructions or feel confident raising concerns. | Instructions will be clear and appropriate to participants’ age and experience. Understanding will be checked, and suitable supervision will be maintained. Tasks will be adapted where necessary. | Low |
| Inappropriate behaviour, bullying or harassment | Participants could experience physical or emotional harm, intimidation or exclusion. | A clear code of conduct will apply. Bullying, harassment, discrimination, threatening behaviour and unsafe conduct will not be accepted. Concerns will be addressed promptly under safeguarding and behaviour procedures. | Low |
| Mental wellbeing and distress | Participants could become anxious, overwhelmed or distressed during activities or discussions. | Participants may request a break or speak privately with an appropriate team member. Activities will be delivered respectfully, and no participant will be pressured to disclose personal information or continue an activity when distressed. | Low |
| Photography, recording and broadcasting | Participants could be recorded without appropriate permission or have personal information shared inappropriately. | Appropriate consent will be obtained before identifiable recordings are published. Recording boundaries will be explained. Personal information and unpublished material will be stored and handled responsibly. | Low |
| Online sessions and digital communication | Participants could encounter inappropriate contact, content, privacy breaches or cyberbullying. | Approved platforms and moderated communication channels will be used. Personal contact details will not be shared unnecessarily. Appropriate privacy, account-security and safeguarding arrangements will apply. | Low |
| Filming or activities in public locations | Participants could become separated, encounter traffic, members of the public or unfamiliar environmental hazards. | A location-specific assessment will be completed. Boundaries, meeting points, supervision, travel arrangements and emergency contacts will be agreed before the activity. | Medium |
| Visitors and unauthorised access | Unauthorised people could enter activity areas or approach young participants. | Venue access will be managed appropriately. Visitors will report to a responsible person and will not have unsupervised access to young people unless authorised and suitable arrangements are in place. | Low |
| Overcrowding and unsuitable venues | Restricted movement, poor ventilation or excessive numbers could increase the risk of accidents or illness. | Attendance will remain within the venue’s safe capacity. Entrances, exits, toilets, ventilation, lighting, accessibility and welfare facilities will be checked before use. | Low |
| Lone working | A staff member or volunteer working alone could have difficulty obtaining help during an incident. | Lone working will be avoided for activities involving young people. Where other lone work is necessary, contact, check-in and emergency arrangements will be established. | Low |
| Food, refreshments and allergies | Participants could experience allergic reactions, burns, choking or illness. | Allergy information will be requested where refreshments are provided. Ingredients will be clearly identified where possible. Hot drinks and food preparation will be managed safely and hygienically. | Low |
| Travel to projects and events | Participants could be injured, delayed, lost or placed at risk during travel. | Travel arrangements will be planned in advance. Appropriate consent, supervision, emergency contacts, meeting points and transport information will be confirmed. | Low |
Additional Protection for Young People
Motion Framework recognises that young people may be at greater risk because they can lack workplace experience, maturity or awareness of hazards. HSE guidance requires these factors to be considered when young people are employed and recommends clear instruction, training and suitable supervision.
Before a young person participates, Motion Framework will consider:
- Their age, experience and understanding
- The nature and complexity of the activity
- Any accessibility, health or support requirements disclosed
- The level of instruction and supervision required
- Whether parental or carer consent is appropriate
- Whether particular equipment or activities are unsuitable
- The arrangements for arrival, collection and emergency contact
A separate safeguarding policy will apply to the protection of children and young people.
First Aid and Emergency Arrangements
First-aid arrangements will be proportionate to the activity, venue, number of participants and risks involved. HSE guidance states that first-aid needs should be assessed according to the work, location, workforce and hazards present.
Before each activity, the responsible person will confirm:
- The location of the first-aid kit
- The appointed person or available first-aider
- How emergency services can access the venue
- The venue address and emergency telephone arrangements
- Any relevant participant medical or emergency information
- How incidents will be recorded and escalated
Call 999 where urgent assistance from the emergency services is required.
Fire Safety
A separate fire-risk assessment and emergency plan will apply to premises for which Motion Framework has fire-safety responsibility. Fire-risk assessment involves identifying fire hazards and people at risk, removing or reducing risks, recording the findings, preparing an emergency plan and reviewing the assessment.
Where Motion Framework uses a third-party venue, the project leader will obtain and follow the venue’s evacuation arrangements.
Reporting Hazards and Incidents
Everyone involved in Motion Framework activities is encouraged to report:
- Unsafe equipment
- Hazards or defective facilities
- Injuries or illness
- Near misses
- Safeguarding concerns
- Bullying, harassment or threatening behaviour
- Any situation in which someone feels unsafe
Reports should be made immediately to the activity leader or responsible person.
Responsible person: James Oswald Batchelor
Email: motionframework@gmail.com
Telephone: 07815917007
Relevant details will be recorded, investigated and used to determine whether additional controls are required.
Monitoring and Review
Risk controls will be checked to ensure that they remain effective. Assessments will be reviewed following significant changes to staff, venues, activities, equipment or working practices, and after accidents, near misses or concerns about existing controls.
Motion Framework will also conduct a scheduled review at least annually as an internal good-practice measure.
Approved by: James Oswald Batchelor
Position: Creative Director
Approval date: 26/07/26
Next scheduled review: 26/07/27
